3 Best Practices for Choosing Payroll Providers

Did you know that just two payroll errors can cause almost half of employees to start job hunting? Choosing the right payroll system is crucial to avoid such issues and ensure smooth business operations. This article will guide you through the three best practices for selecting the most suitable payroll providers for your needs.

1) Understand Your Business Requirements

Before you start looking for payroll providers, it is essential to understand your business needs. Consider the following aspects:

Company Size

Smaller businesses might prefer simple and cost-effective payroll services. Larger companies, on the other hand, may need more advanced features and scalability.


Different industries have unique payroll requirements, such as specific regulations and tax codes. Ensure that the provider you choose has experience in your industry.


Pick a payroll system that works seamlessly with your existing software. This will make your processes smoother and save time.

2) Evaluate the Features and Payroll Technology

With a clear grasp of your business needs, you can now look at the features and payroll technology offered by different payroll companies. Consider the following:

Tax Compliance

A good payroll provider should handle tax calculations, deductions, and filings accurately and on time. This will help you avoid penalties and ensure compliance with federal, state, and local tax laws.

Employee Self-Service

The best payroll options offer an employee self-service portal. Look for one that allows employees to access their pay stubs, W-2 forms, and other payroll data easily.

Customer Support

Choose a provider that offers top-notch customer support to assist you with any issues or questions that may arise. Keep an eye out for support features like live chat, phone, and email support.

3) Compare Pricing and Customer Reviews

Cost matters when choosing payroll services, but so do other factors. Look at customer reviews and the overall value of the payroll system. Keep these points in mind:


Compare the pricing of different payroll providers to find the one that fits your budget. Some providers offer tiered pricing based on your company size, number of employees, and features required.

Customer Reviews

Read customer reviews and testimonials to get an idea of the quality of service provided by various payroll companies. This can help you make an informed decision.

Overall Value

Don’t just focus on the cost; consider the overall value offered by the payroll system. A higher-priced option might provide additional features and better support. This could make it worth the investment.

Choose the Right Payroll Providers

Choosing the right payroll provider is key to your business. By knowing your needs, assessing features and technology, and comparing prices and reviews, you can find the perfect partner.

Valor Payroll Solutions, a family-oriented team based in Tulsa, Oklahoma, offers tailored payroll services for local businesses. With expertise in consulting, payroll, timekeeping, human resources, and electronic onboarding, Valor Payroll Solutions gives businesses the knowledge and tools they need for effective payroll management. Contact us today to learn more about why we’re the right payroll providers for your business.

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Christina Hageny

President - Valor Payroll Solutions

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Christina Hageny

President - Valor Payroll Solutions

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