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Rhode Island Payroll Information

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Paying Employees in Rhode Island

Rhode Island 2024 Minimum Wage: 

  • $14.00 per hour
  • $3.89 per hour for tipped employees

 

Rhode Island Overtime Rules: 

  • 1.5 x’s the regular rate of pay for all hours worked in excess of 40 in a workweek
  • Hours worked on Sundays and holidays must be paid at time and a half

 

Rhode Island Paystub Requirements:

On every regular payday, an employer must furnish to employees the following:

  • A statement of the hours worked by that employee during the applicable pay period, except for employees described in Rhode Island Stat. 28-12-4.3;
  • A record of all deductions made from that employee’s gross earnings during the pay period together with an explanation of the basis or reason for the deductions; and
  • For employers engaged only in the commercial construction industry, a record of the employee’s hourly regular rate of pay. A “commercial construction industry” includes a business which engages in the doing of work or the furnishing of materials, or both, in the building, erection, alteration, or preparation of an improvement on commercial real property.

 

How often do you have to pay employees in Rhode Island?

  • Employees must be paid weekly unless they are paid a fixed bi-weekly, semi-monthly, monthly or yearly rate.

 

When is an employee’s final check due in Rhode Island?

  • Voluntary resignation – wages are due by the next regular payday.
  • Involuntary termination – wages are due by the next regular payday.

 

Rhode Island Withholding Tax Registration

  • Employers can use the Business Registration to register for withholding and unemployment tax accounts simultaneously.

 

Wages Subject to Rhode Island Withholding

  • All wages earned within Rhode Island by residents and nonresidents is subject to Rhode Island withholding.  
  • Wages earned by Rhode Island residents in other states is not subject to Rhode Island withholding.

 

Rhode Island Employee’s Withholding Exemption Certificate

 

Reciprocity

  • None

 

Rhode Island Withholding Tax Due Dates

  • Due quarterly on the last day of the month following the quarter end if less than $50 withheld each month
  • Due monthly on the 20th day of the following month if more than $50 but less than $600 withheld each month
  • Due quarterly-monthly within three bank days of the quarter-monthly period (1-7, 8-15, 16-22, 23-EOM) if more than $600 less than $24,000 withheld each month
  • Due daily if $24,000 or more withheld each month

 

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Rhode Island Unemployment Tax Registration

  • Employers can use the Business Registration to register for withholding and unemployment tax accounts simultaneously.

 

Rhode Island Unemployment Tax Employer Liabilities

  • New employer rate: 1.00%
  • 2024 Wage Base: $29,200

 

Rhode Island Unemployment Tax Due Dates

  • Return and payment are due quarterly on the last day of the month following the end of the reporting period

 

Rhode Island New Hire Reporting

  • Employers can use the Rhode Island New Hire Directory to report new hires online
  • New Hire Reporting Department
    Rhode Island New Hire Directory
    PO Box 485
    Norwell, MA 02061
  • Phone: (888) 870-6461
  • Fax: (888) 430-6907

 

Rhode Island Child Support

 

Additional Rhode Island Payroll Resources

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What Our Satisfied Clients are Saying

Valor Payroll Solutions has, quite literally, changed my life. I’m the CEO of a small, but fast growing, company, and I had previously been taking care of our multi-state payroll myself. It was overwhelming and I did not have the necessary expertise. Christina from Valor stepped in and took our payroll over completely, including all of the multi-state tax filings and other reporting. She also fixed all of the mistakes I didn’t even know I had made. She is kind, gracious, knowledgeable, attentive, and communicative. She has improved my company and has allowed us to continue growing. I would recommend Valor to any company with payroll needs. You will kick yourself for not doing it sooner.
Tamara DeHayClover Educational Consulting Group
Christina with Valor Payroll Solutions has been nothing short of amazing for our small business. She is kind, she is patient, she is prompt, and she has helped us learn so much that our previous payroll company was letting slide through the cracks. We are so grateful to have found her.
Sara SeemayerBraille Abilities
Christina was extremely helpfully and very patient. Christina delivered good work on this project. I enjoyed working with her, Her communication was top-notch, she met all deadlines, and her skills were reasonably strong. She helped me find additional information. I enjoyed working with Christina and will definitely be working with her in the future. Thank you Christina.
Kay ShawAnti-bully Crusaders
If I could give a 10 star I WOULD!! Usually I don’t take time to actually write reviews unless the experience was top notch. Christina is by far the MOST patience and professional individual, I’ve had the pleasure of working with. She answered all of my seriously silly questions without belittling me. She responds very fast, with great detail and clarity. I’ll def be using her again. Thank me later!
Brittney MichelleThe Amazing Paint Party
Christina was very knowledgeable in all the HR and hiring rules. She really helped me set up the hiring system for my startup. She called CA FTB to confirm the details and went over and above to do her job perfectly. It was awesome working with her and I am glad I hired her.
Sunny SethiHen Nozzles
Christina is a great professional, works fast, pays attention to details, and is very thorough. Hope to work with her on more extensive tasks!
Gabriela OnofreiOSF Global Services
Christina did an excellent job on my project. Fast, professional and her work was superb!
Mike FelittoEverclean Building Services, LLC
Christina Hageny did some early work for our company and we were so impressed with her level of knowledge, expertise and commitment to the project that we signed her on to manage our company’s payroll full time. We deal in all 50 states and have employees spread out all over the country. As you can imagine, we brought a pretty complex set-up to the relationship, but Christina tackled it without any issue and got us back into compliance while ensuring that our team got compensated correctly and on time along the way. We do and will continue to recommend Christina Hageny and Valor Payroll Solutions to our friends and colleagues. Capable, trustworthy and unparalleled customer service!
Tony GomezZipDeal LLC
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