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Pennsylvania Payroll Information

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Paying Employees in Pennsylvania

  • Pennsylvania 2022 Minimum Wage: 

    • $7.25 per hour
    • $2.83 per hour for tipped employees

    Pennsylvania Overtime Rules: 1.5 x’s the regular rate of pay for all hours worked in excess of 40 in a workweek

    Pennsylvania Paystub Requirements:

    • An employer must furnish employees when wages are paid with a statement listing wages, hours worked, rates paid, gross wages, allowances, if any, claimed as part of the minimum wage, deductions, and net wages.

    How often do you have to pay employees in Pennsylvania?

    • Employees must be paid at least semi-monthly.

    When is an employee’s final check due in Pennsylvania?

    • Voluntary resignation – wages are due by the next regular payday.
    • Involuntary termination – wages are due by the next regular payday.

    Pennsylvania Withholding Tax 

    Pennsylvania Withholding Tax Registration

    Wages Subject to Pennsylvania Withholding

    • All income earned within Pennsylvania by residents and nonresidents is subject to Pennsylvania withholding unless the employee is a resident of a reciprocal state
    • All income earned by Pennsylvania residents for work performed in another state is subject to Pennsylvania withholding unless the work state has already taken withholding.

    Pennsylvania Employee’s Withholding Exemption Certificate

    Reciprocity

    • Indiana, Maryland, New Jersey, Ohio, Virginia, and West Virginia

    Pennsylvania Withholding Tax Due Dates

    • Due quarterly on last day of the month following quarter-end if withholding is under $300 per quarter
    • Due monthly on the 15th of the following month if withholding is $300-$999 per quarter
    • Due semi-monthly within three bank days of the close of the semimonthly period if withholding is $1000-$4999.99
    • Due semiweekly on following Wed for paydays Wed-Fri or Friday for paydays Sat-Tues if withholding is $5,000 or more per quarter

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    Pennsylvania Unemployment Tax

    Pennsylvania Unemployment Tax Registration

    Pennsylvania Unemployment Tax Employer Liabilities

    • New employer rate: 3.689%
    • 2022 Wage Base: $10,000

    Pennsylvania Unemployment Tax Due Dates

    • Return and payment are due quarterly on the last day of the month following the end of the reporting period

    Pennsylvania New Hire Reporting

    • Employers can report new hires online using a web form.
    • Employers can upload a file to do a bulk upload.
    • Commonwealth of Pennsylvania
      New Hire Reporting Program
      P.O. Box 69400
      Harrisburg, PA 17106-9400
    • Phone: (888) PAHIRES
    • Fax: (866) 748-4473

    Pennsylvania Child Support

    Additional Resources

     

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What Our Satisfied Clients are Saying

Valor Payroll Solutions has, quite literally, changed my life. I’m the CEO of a small, but fast growing, company, and I had previously been taking care of our multi-state payroll myself. It was overwhelming and I did not have the necessary expertise. Christina from Valor stepped in and took our payroll over completely, including all of the multi-state tax filings and other reporting. She also fixed all of the mistakes I didn’t even know I had made. She is kind, gracious, knowledgeable, attentive, and communicative. She has improved my company and has allowed us to continue growing. I would recommend Valor to any company with payroll needs. You will kick yourself for not doing it sooner.
Tamara DeHayClover Educational Consulting Group
Christina with Valor Payroll Solutions has been nothing short of amazing for our small business. She is kind, she is patient, she is prompt, and she has helped us learn so much that our previous payroll company was letting slide through the cracks. We are so grateful to have found her.
Sara SeemayerBraille Abilities
Christina was extremely helpfully and very patient. Christina delivered good work on this project. I enjoyed working with her, Her communication was top-notch, she met all deadlines, and her skills were reasonably strong. She helped me find additional information. I enjoyed working with Christina and will definitely be working with her in the future. Thank you Christina.
Kay ShawAnti-bully Crusaders
If I could give a 10 star I WOULD!! Usually I don’t take time to actually write reviews unless the experience was top notch. Christina is by far the MOST patience and professional individual, I’ve had the pleasure of working with. She answered all of my seriously silly questions without belittling me. She responds very fast, with great detail and clarity. I’ll def be using her again. Thank me later!
Brittney MichelleThe Amazing Paint Party
Christina was very knowledgeable in all the HR and hiring rules. She really helped me set up the hiring system for my startup. She called CA FTB to confirm the details and went over and above to do her job perfectly. It was awesome working with her and I am glad I hired her.
Sunny SethiHen Nozzles
Christina is a great professional, works fast, pays attention to details, and is very thorough. Hope to work with her on more extensive tasks!
Gabriela OnofreiOSF Global Services
Christina did an excellent job on my project. Fast, professional and her work was superb!
Mike FelittoEverclean Building Services, LLC
Christina Hageny did some early work for our company and we were so impressed with her level of knowledge, expertise and commitment to the project that we signed her on to manage our company’s payroll full time. We deal in all 50 states and have employees spread out all over the country. As you can imagine, we brought a pretty complex set-up to the relationship, but Christina tackled it without any issue and got us back into compliance while ensuring that our team got compensated correctly and on time along the way. We do and will continue to recommend Christina Hageny and Valor Payroll Solutions to our friends and colleagues. Capable, trustworthy and unparalleled customer service!
Tony GomezZipDeal LLC
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