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New York Payroll Information

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Paying Employees in New York

New York 2024 Minimum Wage:

  • $15.00 per hour
  • $16.00 per hour in New York City, Nassau County, Suffolk County and Westchester County

 

New York Overtime Rules:

  • 1.5 x’s the regular rate of pay for all hours worked in excess of 40 in a workweek

 

New York Paystub Requirements:

  • The dates of work covered by the payment of wages
  • Name of employee
  • Name of employer
  • Address and phone number of employer
  • Rate or rates of pay and basis thereof, whether paid by the hour, shift, day, week, salary, piece commission or other
  • Gross wages
  • Deductions
  • Allowances, if any, claimed as part of the minimum wage
  • Net wages
  • For all employees who are not exempt from overtime, the statement shall include
    • The regular hourly rate or rates of pay
    • The overtime rate or rates of pay
    • The number of regular hours worked
    • The number of overtime hours worked

 

How often do you have to pay employees in New York?

  • Employees must be paid weekly no later than seven days after the pay period end date.
  • Nonprofit organizations can pay twice per month if that is their agreement with the employees.
  • Large businesses may request permission to pay twice per month.

 

When is an employee’s final check due in New York?

  • Voluntary resignation – wages are due by the next regular payday.
  • Involuntary termination – wages are due by the next regular payday.

 

New York Withholding Tax Registration

  • Employers can complete the NYS-100 online to register for withholding and unemployment tax.

 

Wages Subject to New York Withholding

  • All income earned by New York residents is subject to New York withholding tax
  • All income earned by non-residents in New York is subject to New York withholding tax unless the employee won’t earn more than his/her personal exemptions.

 

New York Employee’s Withholding Exemption Certificate

 

Reciprocity

  • None

 

New York Withholding Tax Due Dates

  • Due quarterly by the last day of the month following quarter-end if you withhold less than $700 per quarterly
  • Due within 3-5 business days after pay date if you withhold more than $700 per quarter

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New York Unemployment Tax Registration

  • Employers can complete the NYS-100 online to register for withholding and unemployment tax.

 

New York Unemployment Tax Employer Liabilities

  • New employer rate: 4.025% + .075% Re-Employment Services Fund
  • 2024 Wage Base: $12,500

 

New York Unemployment Tax Due Dates

  • Return and payment are due quarterly on the last day of the month following the end of the reporting period

 

New York New Hire Reporting

  • Employers are required to report new hires within 20 days of hire or rehire
  • Employers can use the New Hire Online Reporting Center to report new hires online
  • New York State Dept of Taxation and Finance
    New Hire Notification
    PO Box 15119
    Albany, NY 12212-5119
  • Phone: (518) 320-1079
  • Fax: (518) 320-1080

 

New York Child Support

  • Employers can remit New York child support payments using www.expertpay.com
  • NYS Child Support Processing Center
    PO Box 15363
    Albany, NY 12212-5363
  • Phone: (888) 208-4485
  • Fax: (518) 320-1080

 

Additional New York Business Resources

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What Our Satisfied Clients are Saying

Valor Payroll Solutions has, quite literally, changed my life. I’m the CEO of a small, but fast growing, company, and I had previously been taking care of our multi-state payroll myself. It was overwhelming and I did not have the necessary expertise. Christina from Valor stepped in and took our payroll over completely, including all of the multi-state tax filings and other reporting. She also fixed all of the mistakes I didn’t even know I had made. She is kind, gracious, knowledgeable, attentive, and communicative. She has improved my company and has allowed us to continue growing. I would recommend Valor to any company with payroll needs. You will kick yourself for not doing it sooner.
Tamara DeHayClover Educational Consulting Group
Christina with Valor Payroll Solutions has been nothing short of amazing for our small business. She is kind, she is patient, she is prompt, and she has helped us learn so much that our previous payroll company was letting slide through the cracks. We are so grateful to have found her.
Sara SeemayerBraille Abilities
Christina was extremely helpfully and very patient. Christina delivered good work on this project. I enjoyed working with her, Her communication was top-notch, she met all deadlines, and her skills were reasonably strong. She helped me find additional information. I enjoyed working with Christina and will definitely be working with her in the future. Thank you Christina.
Kay ShawAnti-bully Crusaders
If I could give a 10 star I WOULD!! Usually I don’t take time to actually write reviews unless the experience was top notch. Christina is by far the MOST patience and professional individual, I’ve had the pleasure of working with. She answered all of my seriously silly questions without belittling me. She responds very fast, with great detail and clarity. I’ll def be using her again. Thank me later!
Brittney MichelleThe Amazing Paint Party
Christina was very knowledgeable in all the HR and hiring rules. She really helped me set up the hiring system for my startup. She called CA FTB to confirm the details and went over and above to do her job perfectly. It was awesome working with her and I am glad I hired her.
Sunny SethiHen Nozzles
Christina is a great professional, works fast, pays attention to details, and is very thorough. Hope to work with her on more extensive tasks!
Gabriela OnofreiOSF Global Services
Christina did an excellent job on my project. Fast, professional and her work was superb!
Mike FelittoEverclean Building Services, LLC
Christina Hageny did some early work for our company and we were so impressed with her level of knowledge, expertise and commitment to the project that we signed her on to manage our company’s payroll full time. We deal in all 50 states and have employees spread out all over the country. As you can imagine, we brought a pretty complex set-up to the relationship, but Christina tackled it without any issue and got us back into compliance while ensuring that our team got compensated correctly and on time along the way. We do and will continue to recommend Christina Hageny and Valor Payroll Solutions to our friends and colleagues. Capable, trustworthy and unparalleled customer service!
Tony GomezZipDeal LLC
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