Valor Payroll Solutions

New York Payroll Information

Enterprise payroll expertise, exclusively for small businesses.

Paying Employees in New York

  • New York 2022 Minimum Wage:

    • $15.00/hour in New York City
    • $15.00/hour in Long Island and Westchester County
    • $13.20/hour in the remainder of the state

    New York Overtime Rules: 1.5 x’s the regular rate of pay for all hours worked in excess of 40 in a workweek

    New York Paystub Requirements:

    • The dates of work covered by the payment of wages
    • Name of employee
    • Name of employer
    • Address and phone number of employer
    • Rate or rates of pay and basis thereof, whether paid by the hour, shift, day, week, salary, piece commission or other
    • Gross wages
    • Deductions
    • Allowances, if any, claimed as part of the minimum wage
    • Net wages
    • For all employees who are not exempt from overtime, the statement shall include
      • The regular hourly rate or rates of pay
      • The overtime rate or rates of pay
      • The number of regular hours worked
      • The number of overtime hours worked

    How often do you have to pay employees in New York?

    • Employees must be paid weekly no later than seven days after the pay period end date.
    • Nonprofit organizations can pay twice per month if that is their agreement with the employees.
    • Large businesses may request permission to pay twice per month.

    When is an employee’s final check due in New York?

    • Voluntary resignation – wages are due by the next regular payday.
    • Involuntary termination – wages are due by the next regular payday.

    New York Withholding Tax 

    New York Withholding Tax Registration

    • Employers can complete the NYS-100 online to register for withholding and unemployment tax.

    Wages Subject to New York Withholding

    • All income earned by New York residents is subject to New York withholding tax
    • All income earned by non-residents in New York is subject to New York withholding tax unless the employee won’t earn more than his/her personal exemptions.

    New York Employee’s Withholding Exemption Certificate

    Reciprocity

    • None

    New York Withholding Tax Due Dates

    • Due quarterly by the last day of the month following quarter-end if you withhold less than $700 per quarterly
    • Due within 3-5 business days after pay date if you withhold more than $700 per quarter

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    New York Unemployment Tax

    New York Unemployment Tax Registration

    • Employers can complete the NYS-100 online to register for withholding and unemployment tax.

    New York Unemployment Tax Employer Liabilities

    • New employer rate: 3.4%
    • 2022 Wage Base: $12,000

    New York Unemployment Tax Due Dates

    • Return and payment are due quarterly on the last day of the month following the end of the reporting period

    New York New Hire Reporting

    • Employers are required to report new hires within 20 days of hire or rehire
    • Employers can use the New Hire Online Reporting Center to report new hires online
    • New York State Dept of Taxation and Finance
      New Hire Notification
      PO Box 15119
      Albany, NY 12212-5119
    • Phone: (518) 320-1079
    • Fax: (518) 320-1080

    New York Child Support

    • Employers can remit New York child support payments using www.expertpay.com
    • NYS Child Support Processing Center
      PO Box 15363
      Albany, NY 12212-5363
    • Phone: (888) 208-4485
    • Fax: (518) 320-1080

    Additional Resources

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