Employee Onboarding (ESS)

• You will receive an email invite with two links:
  • 1. A link to set up your password
  • 2. A link to bookmark to log in once you’ve completed onboarding

• Click the first link to set up your password
• Once you’ve established a password, click the link on the following page to log in and begin onboarding

• Once you click the link you will be navigated to the login page. 
• Utilize the user ID from the original email and the password that you just created to log in

• Begin the onboarding process by clicking the double arrows at the bottom of the page
• Input your data in the required fields (outlined in red)
• You can also complete any fields that are not outlined in red, but will be able to proceed as long as red outlined boxes have been completed
• Use the double arrows at the bottom of the screen to advance to the next page

• On the following page select one of the checkboxes
• Complete the corresponding fields on the right side of the checkbox, if applicable
• Use the double arrows to advance to the next page

• On the following page draw your signature in the box (1) and click save signature
• Drag and drop the signature (2) to the employee signature section of the I9 form (3)
• Confirm that you want the signature in the dropped position when prompted
• Click the double arrows to advance to the next page

• On the following page is your W-4 information
• Check one check box to confirm your filing status (1)
• Check the check box if you have more than one job (2)
• Complete the fields at the bottom of the page, if applicable (3)
• Click the double arrows at the bottom of the screen to advance to the next page

• On the following page drag and drop your signature to the employee signature line on the W4
• When prompted, click Yes to approve the signature position
• Click the double arrows at the bottom of the screen to advance to the next page

• On the following page you will be prompted to upload your documents for I-9 verification.
• You can access the full list of acceptable documents here – https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
  • Please upload ONE List A document OR ONE List B AND ONE List C document
    • If you upload a List A document you do not need to provide a second document
    • If you provide a List B document you must also provide a List C document
• Click the double arrows at the bottom of the screen to advance to the next page
• Click Submit to finalize your onboarding
• You should see a green confirmation box if the onboarding is successfully processed

PLEASE CONTINUE – ONBOARDING IS NOT COMPLETE IF YOUR EMPLOYER ALLOWS DIRECT DEPOSIT

• You will then be routed back to the login page
• Log back into the portal to access your employee home page
• From the left-hand side of the screen select Direct Deposits
• Check the Use Percentage box
• Check the Authorization box
• Enter an account name (1)
  • This can be the name of the bank or simply the word “Checking” or “Savings”
• Use the drop-down to select your account type (2)
• Enter your bank routing number (3)
• Enter your account number (4)
• Re-enter your account number (5)
• Double-check that 100% shows as the amount (6)
• Click Save at the bottom of the page