Valor Payroll Shield Logo

The Basics of Labor Law Poster Compliance

Labor Law Posters are a mainstay in breakrooms and other gathering places in workplaces across the United States. This is because they are required by Federal Law and carry heavy fines if they are not properly posted in an area that is highly visible to all employees.   In addition to the federally required labor posters, each state also has its own state-required postings.

Employer compliance with labor law is a very important part of any business, whether it is a large conglomerate or small business. If you or your small business does payroll in-house, it is also important to keep these laws in mind when scheduling or doling out paychecks.

Labor Law Posters are meant to be a tool that informs all employees of their rights and the limitations of what their employer can ask of them. Let’s take a look at the basics of Labor Law Poster Compliance to make sure that your business or employer is adhering to the necessary policies.

Labor Law Posters – Where Do I Find Mine?

Labor Law Posters must be posted in an obvious common area where employees regularly gather, such as the breakroom, cafeteria, by the time clock, or any other area where you can be sure that it is visible to every employee of the company.

If you are an employer or business owner, the federal government will often send these to you annually or at least by request. The Department of Labor should be your go-to resource to find all of the necessary federal labor posters, or you can opt to purchase all-in-one packages from a third party to comply with federal and state requirements.

If you happen to have more than one location, you will need to display your Labor Law Posters at each location rather than opting for one centralized location throughout.

What Laws Do The Posters Outline?

There are several different labor laws in the United States, running the gamut from minimum age requirements to hours limitations. Some of the laws that you will find on Labor Law Posters include:

  • OSHA Requirements
  • Child Labor Laws
  • Maximum Hour Limitations
  • Employee Rights
  • Federal and/or State Minimum Wage Requirements
  • Worker’s Compensation Information
  • Union Eligibility
  • FMLA Information

What Are The Consequences For Non-Compliance?

Fines vary based on the infraction. If you miss posting FMLA information, for example, the fee is about $175. More egregious violations like a failure to post your company’s OSHA 300 and 300A can result in a fine nearing $14,000 per violation.

It makes good business sense to appoint one specific manager or trustworthy employee to maintain your labor law compliance because having to pay fines of any kind is wholly avoidable and can result in escalating consequences in the future.

Keeping Up With Change – Consider Hiring a Payroll Service

If you are a small business owner, it can be a grind each and every day. Long hours and few employees mean that it is tough to keep up with the frequently changing requirements when it comes to labor laws and payroll requirements. This goes further than Labor Law Posters, too.

It might be a good investment to hire a trusted payroll solutions company. If you’d like to get a free consultation to see if the service might be the right fit for you and your business, give us a call.

Christina Hageny

Christina Hageny

President - Valor Payroll Solutions

More To Explore